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So, you’ve likely used Microsoft Teams for chat, messages, and meetings, but did you also know that you can also host webinars in Teams? Microsoft Teams Live Events are an extension of Teams meetings – enabling users to broadcast video and meeting content to a large online audience. Teams Live Events are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host. It is simple to create and market a Teams Live Event. There are 4 simple steps to follow when holding a Microsoft Teams Live Event: brainstorming, marketing, preparation/performance, and post event wrap up. This blog is part of a two part series. Part one will cover what Teams Live events are – as well as planning setting up your Teams Live Event. Part 2 will cover marketing your Teams Live event – as well as post event wrap up.
There are many reasons someone would choose to host webinars in Microsoft Teams using Live Events.
When planning a webinar you must first make an outline for your webinar. Consider the amount of time you have and what you want to cover in that time. The basic format we follow for our webinars is as follows:
At the beginning stage of the planning for your webinar is brainstorming. You must first decide how often you want to do webinars. Will your webinar be a one-off event or part of a continual series? Another question you may want to ask yourself is how long your webinar will last. EnCloud9 holds a monthly 30 minute webinar. Everyone is busy and we felt that for our audience, 30 minutes was appropriate.
The next thing you need to decide on is a topic. It is important to consider your audience. Think about what is new in your industry and what your audience wants to hear about. Look at the analytics of past social media posts and blogs. What has generated the most interest? Look at what your competitors are blogging about and doing webinars on. What is the best way to share your expertise? Will you have a co-presenter or will you bring in an external expert?
And of course giving yourself adequate time to prepare is key. Make sure you have enough time to perform all the work required. Practicing and doing a few trial runs is a good idea.
After deciding on a topic, it is now time to create your live event in Microsoft Teams. Simply go to your calendar and in the upper right corner, next to new meeting, click on the down arrow and choose Live Event.
It is now time to fill in details for your webinar.
When you scroll down, you will see more options, such as whether you want a Q&A session or an attendee engagement report.
*Important to note that when you invite people to your event, you have to chose the role you wish them to have. There are 3 roles: producer, presenter, and attendee. It is important in assigning roles that you understand exactly what each role can and can’t do.
Webinars are among the best marketing platforms. Webinars establish you as an authority in the field and allow you direct contact with your target group. Holding webinars actually saves time and money, as they allow you a global audience without having to travel. Webinars allow you to reach a large amount of people at once. Remember, the hardest thing about doing webinars is just getting started. Decide you want to do it and just get started. You won’t be perfect. You will evolve with time and practice.
Get started today – happy planning!
If you have any questions on getting started with Teams Live events or if we can help you with any of your Dynamics 365 needs, don’t hesitate to contact us. We would be more than happy to assist you. enCloud9 is a recognized expert in helping organizations like yours get the most out of their Dynamics 365 system.
Join our January 2021 webinar about The New Search Experience in Dynamics 365. Topics for future webinars will be announced soon and registration will be available on our website, as well as on our Facebook page.
Visit our YouTube channel for other informative webinars or our blog for the most current and up to date information.